Remote work is convenient, flexible, and can be energizing, but it can also make people feel isolated. Most remote teams don’t break down because of significant issues. Instead, they slowly lose touch as communication drops off, people start guessing instead of asking, and the sense of belonging gradually fades.
Spaces like Burbity Workspaces make a difference here, giving hybrid teams a coworking space to reconnect, collaborate, and keep projects moving without friction.
Here are ten practical ideas to help remote teams feel more connected, communicate better, and stay motivated.
1. Set a Communication Rhythm That Works for Your Remote Team
Remote teams work better when everyone knows when to check in. If you’re managing a hybrid team, setting a regular schedule, such as a Monday morning meeting, a midweek update, or a brief daily message, helps everyone stay informed. These check-ins don’t have to be long or formal, just frequent enough so no one feels left out.
2. Use Video for the Right Moments
Most of us can relate to the experience of having too many video calls. Still, some conversations are easier when you can see each other. Use video for tricky topics or when tone is essential. For other discussions, stick to chat or email. Teams feel less stressed when they aren’t always on camera.
3. Give Your Remote Team One Reliable Place for Information
If your team is always searching for files or trying to remember where things are, it’s time for a single home base. This could be a project tool, a shared drive, or a simple folder system. The key is to maintain consistency so that everyone knows where to find what they need. Check out our recent blog for more productivity hacks.
4. Bring People Together in a Shared Meeting Space When It Counts
Remote teams don’t need to meet in person often, but when they do, the meeting space matters. A professional room makes planning easier, onboarding more comfortable, and brainstorming more enjoyable than dealing with technical issues online.
5. Make Room for Casual Conversations
When everything happens online, people often skip straight to business. Taking a few minutes for small talk, checking in on someone’s week, or hosting a quick virtual hangout helps the team feel more connected. Work is easier when people know each other beyond the screen.
6. Celebrate Wins So Work Doesn’t Feel Invisible
It’s easy for achievements to go unnoticed in remote work. Make it a habit to recognize work well done in a shared channel, a team email, or with a quick mention in a meeting. These small gestures mean a lot, especially for those who don’t see the team in person often. Plan quarterly or semi-annual in-person employee appreciation events.
Looking for a Space for Your Employee Appreciation Event?
Burbity Workspaces has multiple locations with meeting rooms, to help grow your small business!
7. Give Remote Teams Workspace Options That Fit Different Styles
People have different work preferences. Some individuals require a private office, while others work more effectively with background noise and company. Offering flexible workplace options lets your team choose what works best for them each day.
8. Use Tools That Actually Help Remote Teams Work Together
The right tools can help teams work together, but they aren’t a cure-all. Messaging apps, shared task boards, and digital whiteboards make collaboration easier without adding clutter. Select a few tools, use them consistently, and refrain from adding new ones too frequently.
9. Hold In-Person Workshops to Reset and Recharge
It’s good for remote teams to meet in person every few months. Workshops help people reconnect, learn new things, and feel a sense of belonging to the group. These gatherings don’t need to be fancy—even a short brainstorming session or training day can boost team energy.
10. Build a Culture Where People Feel Seen
Building connection takes effort. Ask team members about their workload, well-being, or anything else they want to share. Listen carefully. Team culture grows from what you focus on, and people notice when their opinions count.
Connected Remote Teams Work Better
Remote work has become a standard way for many teams to operate. The real challenge is keeping everyone connected, supported, and motivated when they rarely meet in person. With good communication, the right tools, and some in-person time, hybrid teamwork can feel easier and more natural.
If your team needs a place to meet, focus, or work together, Burbity Workspaces in Spokane is here to help. With private offices, coworking spaces, event spaces, and meeting rooms, you can provide your remote team with the support they need to stay connected and do their best work.
